Registration Terms & Conditions

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The below terms and conditions apply to Attendees registering or companies sponsoring the registration of professionals and/or students interested in attending the Saudi International Dental Conference (SIDC) (the “Event,” at times maybe referred to as the “Conference”) to be held from the 16 to 18 January 2025 (“Event Date”) at Riyadh International Convention and Exhibition Center (the “Venue”), organised by Integrated Platform Company (IPC) (the “Organiser”). By submitting your registration, you agree to be bound by the terms and conditions stipulated below.

 

ATTENDANCE AT THE PROFESSIONAL CONFERENCE

By completing this registration form, you confirm and acknowledge that you are attending the Conference in your capacity as Dentist, Dental Intern, Dental Assistant, Dental Technician, Dental Hygienist, Dental Nurse, and Dental Student working in the field of or with an interest in the field of the aforementioned Event.
Note:
The Conference is for the benefit of the persons listed above only and not for lay persons or persons who do not qualify for the categories listed above. IPC reserves the right to refuse admission, and the same will be notified accordingly to the Attendees.

 

CONFERENCE FEES & PAYMENT TERMS

  • Prices for each Event plus VAT, where applicable, are correct at the time of publication. IPC reserves the right to change the prices at any time but changes will not affect registrations which have already been confirmed by IPC.
  • Any VAT chargeable is to be payable by the Attendees in addition to, and at, the same time as, the registration.

 

Payment Terms for Early bird, Pre-Registration, and Onsite

I. Payment Terms for Early bird and Pre-Registration and closing dates for registration.

  1. Early bird rates are contingent upon payment being received upon application. All discounts can only be applied at the time of registration and discounts cannot be combined. In the event that more than one discount is applicable, attendees will receive the discount with the lowest value. All discounts are subject to approval.
  2. The closing date for the early bird rate is 15th August 2024 for all payment methods. Full and clear payment must be received on or before 15th August 2024 in order to obtain the early bird rate. The Events Team is unable to honour any requests to obtain the early bird rate after these dates.
  3. Pre-registration rates will be offered to attendees from 16th August 2024 and payments via cheque, bank transfer, cash or credit card will be accepted. If payment in full is not received before the Event, IPC reserves the right at its sole discretion and without liability either to require payment as a condition of entry to the Event or to refuse entry to the Event. No refunds of any proportion of fees already paid (if any) will be made and any balance of the fees will remain due and payable where entry to an Event is refused.

II. Payment Terms for Onsite rates and closing dates for registration.
Onsite registration commences on 11th January 2024 and only payments via cash or credit card (online or onsite) will be accepted.

 

THIRD PARTY AND GROUP REGISTRATION

  1. If you are booking on behalf of another person, you confirm that you are authorised by that person to make the booking, and that the person has confirmed their agreement to be bound by these terms and conditions. You acknowledge and agree that both you and the person for whom you are making the booking will be bound by these terms and conditions mentioned herein.
  2. You also acknowledge and agree to provide full and complete contact details of the Attendees in the required format as requested by the Event’s team.
  3. IPC shall not be liable for the consequences or damages directly or indirectly ensuing from incorrect, misleading,
    imprecise, or incomplete information either contained in the registration form or based on any other details furnished by the Attendee; IPC reserves the right to refuse to consider inadequately or not fully completed registration forms or registration forms submitted later than the date specified.

 

INFORMATION FOR REGISTERED ATTENDEES

  1. Entry will be regulated through receipts issued by IPC. Registration number will be issued only upon receipt of
    payment and entry to the Conference will be permitted by the registration number. Please carry a print of the payment receipt and registration number.
  2. In the event you have registered but yet to receive the payment receipt, please contact registration@sidc.org.sa

 

CANCELLATION, SUBSTITUTION/REGISTRATION TRANSFER & REFUND POLICY

No refunds can be given. Conference fees once processed cannot be cancelled or refunded, however the following is permitted under the discretion of IPC:

  1. Registration may be transferred to another person (substitution) subject to agreement with IPC and supported
    by clear written communication, in special conditions such as personal ailments or non-issuance of visas, IPC reserves the right to reject such a request.
    NOTE: Deadline for name change is dated 18th December 2024
  2. In the event that IPC cancels the Event for any reason (except for force majeure circumstances), you will receive 100% of the Conference fee paid.
  3. In the event that IPC postpone an event for any reason (except for force majeure circumstances) and the delegate is unable or unwilling to attend on the rescheduled date, you will receive 100% of the Conference fee paid.
  4. Subject to the foregoing point 2 & 3, in the event of cancellation or postponement of the Event due to force majeure, no refunds will be given.
  5. IPC reserves the right to cancel any registration after confirmation in which case all fees paid will be refunded. You acknowledge that the refund of registration fees is your sole remedy in the event of cancellation of your registration by IPC and all other liability is expressly excluded.
  6. Except as specified above, no credits will be issued for other forms of cancellation.
  7. IPC is not responsible for any loss or damage as a result of a transfer, substitution, alteration and/or cancellation/postponement of the Event. IPC shall assume no liability whatsoever in the event this Conference is cancelled, rescheduled, or postponed due to fortuitous event, act of god, unforeseen occurrence or any other event that renders performance of this Conference impracticable, illegal, or impossible. For the purpose of this Clause, a fortuitous event shall include, but not limited to: war, fire, extreme weather, or other emergencies.

 

PROGRAMME CHANGES

Please note that Speakers and topics were confirmed at the time of publishing; HOWEVER, it may be necessary due to unforeseen circumstances to alter the content, timing speakers or venue. IPC reserves the right at any time to postpone, change the format, alter, or modify the advertised Speakers and/or topics if necessary, Attendees/Participants, content, location and timing of the Event or any other aspect of the Event, in each case without liability for any reason whether or not due to causes beyond its reasonable control. In the event that the Conference is cancelled, and other aforementioned occurrences, Attendees will be notified promptly prior to the advertised date of the event. IPC accepts no liability in respect of any loss or damage, whether direct, consequential, or otherwise arising from any delay in providing the Conference or change of venue. Please visit the relevant site, which is updated regularly.

 

(Non – Appearance/Cancellation of Speakers)

  • Should Speaker(s) of this Event fails to appear, either due to illness, accident or by cancellation, adverse weather conditions or any travel disruption, IPC accepts no liability for these, and that neither party, nor any representative shall be liable for any payment and/or refunds.
  • IPC reserves the right without liability to refuse admission to, or to eject from the Event, any person in its absolute discretion, including (without limitation) any person who fails to comply with these terms and conditions or who in the opinion of IPC represents a security risk, nuisance, or annoyance to the running of the Event. You agree to comply with all reasonable instructions issued by IPC or the venue owners at the Event.

 

BANKRUPTCY OR LIQUIDATION

In the event of any Attendee committing an act of bankruptcy or if a limited company being wound up, this terms and conditions shall be determined void and all monies already paid shall be retained by IPC.

 

ACCOMMODATION/TRAVEL

  • Please note that accommodation and travel are not included in the Conference fee.
  • Accommodation/ travel arrangement must be made by the Attendees.

 

PROMOTIONAL ACTIVITY

  • No Attendee shall engage in or permit filming, sound or video recording, telecasting and broadcasting at the Exhibition venue unless prior written approval is obtained from IPC.
  • No distribution of publicity materials is allowed during the Conference anywhere within the vicinity of the Conference or anywhere else within the Exhibition Venue.

 

PHOTOGRAPHY AND OTHER IMAGE RECORDINGS

  • All types of unauthorised photography and recording/transmitting of audio or visual material, data or
    information is expressly prohibited.
  • Photography and recordings photographs will be taken at the Conference by an official Event photographer, which may be used by IPC in post-event publicity and on future marketing materials. In registering to attend the Conference, Attendees agree to the official photographer taking such photographs, and to IPC using the photographs as set out above. If you do not wish to be in any photography, kindly notify a member of IPC Events Team immediately upon arrival at the Conference for further guidance.

 

NOTE:  : Please note that other attendees at the Conference (Attendees, speakers, exhibitors, and sponsors etc.,) may also take photographs; IPC accepts no responsibility in connection with the use of these
photographs.

 

ATTENDEE IDENTIFICATION

Full particulars of Attendee must be submitted to IPC for approval and registration before they may be admitted to the Conference/Exhibition. As the personnel are approved by IPC (‘authorised personnel’) they will be issued Ebadges via the event mobile application for identification and admission purposes. Attendee shall procure that authorised personnel:

  1. *Display their badges conspicuously whilst in the Venue; and
  2. Do not pass their e-badges to other persons.

 

NOTE: *Attendee must display the identification badges issued by the Organiser at all times.
Additional attendees/staff will be permitted upon payment of the relevant registration fees.

For verification purposes, IPC shall reserve the right to request for any identification.

 

DATA PROTECTION (Please refer to ANNEX 1 for extensive information)

  • IPC may collect and process personal company data, which may include personally identifiable data such as the contact person’s email, address and contact number (“*personal data”) in order to perform its obligations pursuant to this Terms and Conditions as well as to provide Attendees information about future events. IPC will mainly collect the personal data directly from Attendees when they complete the Application Form or through other approved IPC third party service providers. Provision of the personal data would be mandatory. Without such information IPC may not be able to perform its obligations under this Terms and Conditions, such as to contact the Attendee with anything related to the registration/Event (if any).
  • Such data will generally not be transferred or shared with any other entity, though there may be disclosure or sharing of personal data for purposes of compliance with laws, regulations or directives by regulators or authorities. By submitting personal company data to IPC and signing the application form, Attendee’s expressly consent, on behalf of their officers and employees, to the transfer and processing of that personal company data in the Kingdom of Saudi Arabia and elsewhere.

 

*Compliance with all applicable data protection laws is of the utmost importance, this includes:

1. Kingdom of Saudi Arabia Personal Data Protection Law (“PDPL”) on 14 September 2023. The PDPL regulates processing of personal data. The scope of the PDPL includes:
i. processing of personal data of any type (e.g., contact information, health data, credit data, etc.);
ii. processing of personal data from any source (e.g., provided by individuals directly to the entity or obtained by the entity from other sources, etc.);
iii. processing of personal data in any form (e.g., electronic or paper, structured or unstructured, etc.).

The PDPL applies to the following processing of personal data by any means (manual or automated):

• In the KSA
Any processing of personal data that takes place in the KSA, which means that the PDPL applies to processing of personal data on all territory on which the Kingdom has its authority, including the
geographical territory of the Kingdom and its embassies in foreign jurisdictions.
• Outside the KSA
The processing of KSA residents’ personal data outside the KSA, which means that the PDPL has extraterritorial application in relation to KSA residents (this may include Saudi citizens and other
individuals who stay in the KSA permanently or temporary).

The Organiser shall comply with the restrictions on the disclosure, as specified in Article 16 of the PDPL

 

2. European General Data Protection Regulation of May 2018 (Regulation (EU) 2016/679) (the GDPR).

Where shared Personal Data that constitutes EU Personal Data is transferred by the Organiser in a location outside of the European Economic Area “EEA”, the Organiser shall comply with its obligations pursuant to Chapter 3 of the GDPR (Rights of the data subject) and Part V of the PDPA (Access to and Correction of Personal Data).

 

  • Consent and rights of the Attendee
  1. By agreeing to this Terms and Conditions, the Attendee consent to the collection and use of his/her personal data as outlined in this Statement, including the use and provision of his/her personal data for direct marketing. Please send requests to access or correct data, to cease communications, and questions or complaints to: E-mail: registration@sidc.org.sa
  2. Attendees’ information is kept on IPC group companies’ database and used by IPC group companies to assist in providing selected products and services which may be of interest to the Attendees and which will be communicated by letter, phone, fax, email, or other electronic means. Th personal information which you provide to us will be held by us on a database and may be shared with IPC group of companies for direct marketing purposes. Please note, however, that IPC may release the Attendee’s personal data if required to do so by law, or by search warrant, subpoena, or court order
  3. For company-related data, IPC utilise such information for the purpose of sending event-related offers, managing business processes with you as an Attendee, information, and advertising prior and after the event, communication and Attendee databases updating in the UAE and abroad, and market research.
  4. If you do not wish your personal data to be used together with the company data, you are free to object at any time to the further use and communication of your personal data to third parties by emailing it to us at registration@sidc.org.sa

 

NOTE: Each Attendee badge will be marked with a barcode which can be scanned by Exhibitors to capture your personal information such as your name, job title, organisation and email address. Please inform the exhibitor at the time if you do not wish to have your details scanned.

 

DISCLOSURE OF INFORMATION

Attendee’s personal data without the data subject’s permission, will not be disclosed or shared with any third parties for purposes other than those stated at the time the data was collected. IPC will retain the personal data it holds confidential but in certain circumstances, may provide or transfer the personal data to:

  1. Its agents, advisers, service providers, contractors, and auditors, in connection with their operations and/or services for facilitating and enhancing their operations, conducting analysis, research and auditing based on the personal data;
  2. Its overseas offices, affiliates, joint ventures partners, which are also exhibition organisers, for the purpose of conducting direct marketing in relation to the promotion of and invitation to their trade fairs in UAE and around the world;
  3. Persons to whom the Organiser is required to make disclosure under applicable laws in or outside the United Arab Emirates

 

COPYRIGHT

All intellectual property rights in all materials produced or distributed by Integrated Platform Company in connection with this Event is expressly reserved and any unauthorised duplication, publication or distribution is prohibited.

 

FORCE MAJEURE

IPC shall be under no liability if it shall be unable to carry out any provision of the Terms and Conditions for any reason beyond their control including Act of God, legislation, war, terrorist activity, fire, flood, drought, failure of power supply, lock-out, strike or any other general cases of “force majeure” whether or not “ejusdem generis” with the foregoing or any cause not within IPC control or for any loss or damage sustained in the event that the opening or holding of the Exhibition is prevented, postponed or abandoned or if the hall becomes totally or partially unavailable for the holding of the Exhibition due to any of the foregoing causes.

 

EXCLUSION OF LIABILITY

IPC excludes all liability for loss, injury or damage to persons or property at the Event. All indemnities, warranties, terms, and conditions (whether express or implied) are excluded. IPC accepts no liability for any loss or damage whatsoever that you may suffer in connection with or arising from the Event whether direct, indirect, or consequential (including but not limited to loss of profit, loss of business or any other type of economic loss) or otherwise. In the
event that IPC is liable to you for any reason, it’s total liability to you in relation to the Event (whether under these terms or conditions or otherwise) is limited to the amount of the registration fees paid by you to IPC ONLY. The limitations and exclusions in this condition only apply to the extent permitted by applicable law.

 

AMENDMENT

Integrated Platform Company reserves the right to amend these terms and conditions from time to time and you will be subject to the terms and conditions in force at the time your registration is submitted.

 

ADDITIONAL RULES AND REGULATIONS

  • IPC reserves the right to interpret, alter and amend these General Terms and Conditions and to issue additional rules and regulations at any time they consider necessary for the orderly operation of the Exhibition, all interpretations of these Conditions and any additional rules and regulations by the Organiser shall be final.
  • Attendee shall abide by the rules and regulations of the Exhibition Venue which are deemed to be integral parts
    of and incorporated into these General Terms and Conditions. In the event of conflict between the provisions of such rules and regulations and these General Terms and Conditions, these General Terms and Conditions shall prevail.
  • In the event of a breach of any of the conditions herein IPC may in all cases retain all monies paid by the Attendee and recover further monies from the Attendee as provided herein. All communications should be addressed to:

Integrated Platform Company

1st Floor, Riyadh Convention and Exhibition Center,
King Abdullah Rd, RARC 3769, Building No. 3769,
Street Abi Bakr Al Siddiq Branch,
8580 Ar Rabie Dist. Postal Code 13316,
Riyadh, Kingdom of Saudi Arabia.

E-mail: info@indexipc.com

Website: indexipc.com

 

 

ATTENDEE RULES & REGULATIONS

By completing this Attendee Registration Form, the Attendee acknowledges receipt of and agrees to comply with all the rules and regulations stated herein.

 

GOVERNING LAW

This Registration Terms and Conditions shall be governed by and construed in accordance with the laws of the Kingdom of Saudi Arabia.

 

Disclaimer for Leisure Activities notice (when applicable)

You should consider carefully whether you will be able to participate fully in the leisure activities offered as part of the visitor programme. IPC warns that some activities may be physically demanding or carry inherent dangers. You accept that it is entirely your responsibility to decide whether participation in any activity in the attendee programme is appropriate to your capabilities, aptitude, fitness, and health, and it is also your responsibility to observe all safety requirements and instructions that you may be given in relation to such activities. To the extent permitted by law, neither IPC nor its officers or employees will accept any liability whatsoever for any direct, indirect, incidental, special, or consequential damages, whether due to negligence or any other cause, arising from participation in any part of the visitor programme, including but not limited to activities outside the Conference or exhibition. In the event of death or personal injury, the liability of IPC and its officers and employees is limited accordingly.

 

 

 

ANNEX 1

DATA PROTECTION

 

By providing personal data to IPC, you agree to have read this privacy policy and agree to abide by any obligations contained therein, as it may be amended from time to time.

  1. Scope of this Data Protection Statement

This Data Protection Statement applies to all services offered by IPC. This Data Protection Statement does not apply to services offered by other companies or individuals. This Data Protection Statement does not cover the information practices of other companies and organizations who advertise IPC services or any third party operating any website to which IPC website or other digital asset may contain a link.

 

  1. Data Collected and Method of Collection

IPC collects general and personal data concerning you from:

  • you when you provide your details to IPC;
  • its Clients (in such cases, Client must ensure that it is entitled to disclose such data and that you are aware of the various matters detailed in this Data Protection Statement);
  • participants at Client’s meetings and events organized by IPC;
  • users of IPC’s or Client’s websites; and third parties (such as online service provider or single sign on authority).

 

 

Personal Data
The personal data is defined in the PDPL as follows: any data, regardless of its source or form, that may lead to identifying an individual specifically, or that may directly or indirectly make it possible to identify an individual, including name, personal identification number, addresses, contact numbers, licence numbers, records, personal assets, bank and credit card numbers, photos, and videos of an individual, and any other data of personal nature. Therefore, any data based on which it is possible to identify an individual shall be considered as personal data under the PDPL.

If it is impossible to identify a particular individual from the data in question, then such data is not personal data and its use is not regulated by the PDPL. For instance, anonymised data, sales figures, data about the number of overall visits on a web page

 

 

Following the reception of the data, an electronic profile is created in IPC tools for each person or entity (the “Contact Profile”).

 

The Contact Profile MAY contain but is not limited to:

  • name;
  • gender;
  • date of birth;
  • address;
  • phone numbers;
  • email addresses;
  • nationality
  • physical location data during an event
  • ADA (American Disability Act) information
  • food or allergies preferences
  • emergency contact information
  • organization or company of employment and/or job title;
  • field of activity and/or interest;
  • credit card references/numbers;
  • travel destinations;
  • travel schedules;
  • travel preferences;
  • accommodation preferences;
  • other communicated preferences;
  • passport; and
  • visa details.
  • additional information as requested by Clients on events

IPC may process sensitive personal data based on a specific and explicit additional consent of data subjects.

By attending an Event, individual authorises, at no cost and without consideration of any kind whatsoever, that any image and sound recording made in connection with the Event, by video and/or audio recording, and/or photograph on which it appears, may be used, reproduced, modified and broadcast on any medium known or unknown to date and in particular on social networks or its sites, by Saudi International Dental Conference (SIDC), Saudi Dental Society (SDS) or by Integrated Platform Company within the meaning of the regulations in force, or their partners, for the duration of exploitation of the video and/or audio recordings, and/or photographs.

  1. Purpose of Data Collection
  • IPC uses the data collected to provide, maintain, protect, and improve the overall quality of its services. Data collection is also meant to protect IPC and its users. IPC does not collect more data than is necessary to fulfil such purposes.
  • In addition to creating Contact Profiles, IPC uses your data for the following purposes and for which you give your consent:

Bookings:

The Contact Profiles are stored in a database as a reference document to be consulted each time a booking is to be made. When a booking is made, IPC creates a booking code that contains all of the personal data along with the booking information that is needed to fulfil your request and to fulfil regulatory requirements for certain destinations. To make bookings, IPC might need to transfer personal data to various third-party travel suppliers (such as airlines, hotels, car rental companies, online booking tool companies, safety and security tracking providers and computer booking systems) within your home country or in another country where you may be traveling and often also to government bodies for certain destinations.

 

Legal basis: Contract;

a) Travel reports consolidation:

At the request of a Client, IPC or a third party may prepare information reports that summarize and analyse the expenditures per destination, per travel supplier, etc. Such reports which may
include certain personal data from your Contact Profile are then submitted to the requesting Client.

b) Compliance with Travel Policy:

At the request of a Client, IPC may report on your compliance with the event compliance policy, budget compliance policy or travel policy of such Client and identify any exceptions to the compliance.

c) New Products and Services:

With the goal of improving services and based on the data given to IPC, IPC may send you additional information related to your current or future event(s) and/or trip(s). An example might be a list
of restaurants near a specific hotel in the destination city or parking facilities at the departure airport.

 d) Promotion and Marketing:

IPC may use your data to personalize your experience on the IPC website by presenting advertisements that are more relevant to you, to send you marketing communications that we believe may be of interest to you, including information about our services, case studies, thought leadership or whitepapers, blog updates, etc. For example, IPC uses third party service providers to present services and offers tailored to the preferences and interests demonstrated by your online activity over time. IPC may use your data for promotion and marketing purposes for IPC’s current or prospective Clients and/or third parties in IPC’s industry. IPC may use your data to personalize your experience on the event website by presenting advertisements that are more relevant to you, and to send you marketing communications as chosen by you in the registration process. IPC may use the data to analyse trends in order to propose other services to its Clients, such as new events or other services.

e) Statistical Analysis related to Websites:

IPC, or third parties instructed by IPC, evaluate this data purely for statistical purposes and only in an anonymised form, in order to optimize IPC’s website and increase user-friendliness, efficiency
and safety. IPC may in particular use technical data to measure the success of IPC marketing campaigns, compile statistics about IPC website usage and response rates, and use aggregated personal data calculate the percentage of IPC users who have a particular telephone area code.

 

Legal basis: Legitimate Interest

IPC may disclose your Data to third parties where such disclosure is permitted and required by law or court order, or where such disclosure is necessary for the protection and defence of its rights. Other than in these cases, your Data will not be transferred or made available to any third party without your prior consent.

 

  1. Duration of Storage

General and personal data will be kept by IPC no longer than necessary for the execution of the purposes aforementioned, unless processing (storing) for a longer time is required by the applicable laws.

You may cancel/delete your IPC account by sending an email to our Data Protection Officer: info@sidc.org.sa

 

  1. Location of Storage and Controller of Data Base

The Contact Profiles that IPC maintains are stored in cloud-based central databases at third-party providers’ location in Europe, United States and Asia. Third-party providers have signed our dedicated data protection clauses. Any transfer of your Data outside the European Economic Area shall only take place with suitable safeguards in place, such as contractual terms in compliance with applicable data protection laws and regulations.

You may have further information on the above by sending an email to our Data Protection Officer: info@sidc.org.sa

 

  1. Your Duties

You must ensure that the data you provide us with are:

  • correct;
  • accurate;
  • current;
  • truthful; and
  • Compliant with any applicable laws.

 

In particular, since IPC will mainly use email communications with you, you are required to notify us of any modification of your email address. Alternatively, you can directly update your Contact Profile. IPC is committed to protecting the privacy needs of children and we encourage parents and guardians to take an active role in their children’s online activities. IPC does not target the digital asset to children less than fourteen (14) years of age or knowingly collect information from children for the purpose of selling products or services.

 

  1. Transfer and Communication of Data

In general

IPC is a worldwide company with offices in over 31 countries across Europe, the Americas, Asia, and the Middle East. Your personal data may therefore be transferred to and outside of Switzerland, including in countries whose data protection laws may be different from those in your country of residence.

a) Transfers within IPC:

Transfers are made throughout IPC and its subsidiaries to support its activities and/or services.

 

b) Transfer to Third-Parties:

IPC works with certain third parties to obtain support services in connection with travels, meetings, and events services and/or other IPC services to its Clients, such as emergency online booking services, hotel booking services, ground transportation requirements or airline ticket issuance, badge provider
and, in some cases, personal data will be shared with these third parties in order to pursue IPC’s mission and goals. IPC may also transfer personal data to third parties at the request of its Clients. For example, to sponsors and exhibitors or to other third parties for data consolidation or tracking services to generate statistics. During events or congresses, sponsors or exhibitors may scan participants or Attendees’ badges with the consent of the latter. Therefore, collection and use of the personal data is governed by each sponsor or exhibitor’s privacy policy. IPC may transfer your data to third parties for promotion and marketing purposes as outlined under Promotion and Marketing above. IPC may also transfer your data to a third-party in the event of any reorganization, merger, sale, joint venture, assignment, transfer or other disposition of all or any portion of IPC business, assets, or stock (including in connection with any bankruptcy or similar proceedings).

As part of its activities, IPC works with a certain number of recurring partners who process personal data on our behalf for specific purposes:

  • Badge provider;
  • Benchmarking tool;
  • Event management platforms;
  • Hospitality;
  • Mobile event application.

This list is not exhaustive and can be updated from time to time. We invite you to regularly consult this list to keep up to date with any changes.

Regulatory Transfers:

IPC may be required by law to transfer data to governments and regulatory and/or supervisory authorities.

 

  1. Security and Organizational Measures

To ensure the safety of your data on IPC’s website and systems, IPC has implemented appropriate technical, contractual, administrative, physical, and organizational measures to protect your personal data from loss, destruction, unauthorized access, accidental or unlawful disclosure and manipulation. These measures are subject to continuous development in accordance with technological progress and are periodically reviewed to comply with all applicable privacy laws.

Only authorized IPC staff, third party companies’ (i.e. service providers) staff or our Clients’ authorized staff (who have contractually agreed to keep all information secure) have access to your personal data. All IPC staff who have access to your personal data are required to adhere to the staff confidentiality regulations and all third-party employees who have access to your personal data have signed non-disclosure agreements. In addition, data transfer agreements are in place with third-party companies that have access to your personal data to make sure these data remain secure.

 

  1. Your Rights

In accordance with applicable data protection laws and regulations, you have a right to request access to, rectification of your Data, or restriction of processing, and to object to the said processing, as well as the right to data portability, unless IPC has to keep these data for legitimate business or legal purposes. For more information, you should contact the Data Protection Officer at the above-mentioned e-mail address. Moreover, you have a right to lodge a complaint with a supervisory authority.

To contact IPC with questions or issues about IPC’s data processing, you should contact the Data Protection
Officer at the following e-mail address: info@sidc.org.sa

By contacting the Data Protection Officer at the above-mentioned e-mail address, you may opt-out from receiving future electronic marketing messages from IPC and request that we not share your personal data with unaffiliated third parties for their marketing purposes. IPC will try to comply with your request(s) as soon as
reasonably practicable.

Please note that if you opt-out as described above, IPC will not be able to remove your personal data from the databases of unaffiliated third parties with which IPC has already shared your personal data (i.e., to which we have already provided your personal data as of the date that we implement your opt-out request).

Please also note that if you do opt-out of receiving marketing-related messages from IPC, we may still send you important administrative messages, and you cannot opt-out from receiving administrative messages.

 

  1. Changes

This Statement may be revised and updated by IPC from time to time to comply with statutory data protection and privacy laws. IPC will post any statement changes on its website and, if the changes are significant, IPC will send a notice to the e-mail address provided in your Contact Profile.

 

  1. Contact

If you need further assistance, please contact our Data Protection Officer via E-mail address: info@sidc.org.sa